> ## Documentation index
> Fetch the complete documentation index at: https://dash.robopost.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Drafts and approvals

A draft is a post you're not ready to schedule yet. Drafts can also go through an approval: you pick who
must approve, they approve or ask for changes, and the draft can only be scheduled once everyone approved.

**You need:** the **Edit Posts** right on your team to save, change and schedule drafts. Admins have every
right.

## Save a post as a draft

1. Write the post in the [composer](https://dash.robopost.app/docs/posts/create-a-post.md). Pick the channels.
2. Open **More actions** and choose **Save Post as Draft**.

You see **The post has been saved as a draft**. Drafts are listed in **Posts → Draft posts**
([Draft posts](https://dash.robopost.app/posts-drafts)), newest first.

## Edit a draft

1. Open [Draft posts](https://dash.robopost.app/posts-drafts) and click the draft. The composer shows **This post is a draft**.
2. Make your changes and click **Update Draft**.

Unlike a scheduled post, a draft keeps all its channels in one post, and you can change them at any time.

## Schedule a draft

1. Open the draft and set **Now** or **Later** in the **Schedule** card.
2. Click **Schedule Post**.
3. In **Draft scheduled!**, choose **Keep** to keep the draft for reuse, or **Delete** to remove it.

Robopost schedules one post per channel, like any new post.

### Schedule several drafts at once

Tick the drafts in [Draft posts](https://dash.robopost.app/posts-drafts), open **Actions** and choose **Schedule selected drafts**.
Set the date (or **Now**) and click **Confirm**. The drafts stay in the list.

> **Note:** **Schedule selected drafts** schedules each draft once, on the first channel selected in it. To
> publish a draft on all of its channels, or to schedule a draft that went through an approval, open it and
> click **Schedule Post**.

The **Actions** menu also has **Copy to collection**, **Edit channels** (add or remove a channel on all
selected drafts) and **Delete**.

## Copy or delete a draft

From the open draft's **More actions** menu:

- **Duplicate** makes a copy of the draft.
- **Add to collection** copies it into a [collection](https://dash.robopost.app/docs/posts/collections.md). The draft stays.
- **Delete Post** deletes it. Confirm with **Yes**.

## Ask for approval

1. Open the draft, or write a new post, and choose **More actions → Request for approval**.
2. In **Request Draft Approval**:
   - On **Team Members**, pick teammates who must approve.
   - On **Invite Members**, type the email address of someone outside your team, such as a client.
3. Click **Confirm**.

Robopost emails each approver. The draft now shows **This draft requires approval before scheduling.**, and
it can't be scheduled until every approver has approved it.

### What the approver does

1. Open the email, or go to **Draft posts → Assigned Drafts**.
2. Open the draft and review it. Leave feedback in the **Discussion** tab if needed.
3. Click **Approve**, or **Needs Work** to send it back.

Everyone involved gets an email each time an approver decides. When all approvers have approved, the draft
shows **This Draft Post is approved** and anyone with the **Edit Posts** right can click **Schedule Post**.

### Approval by someone outside your team

An invited email address that isn't on your team gets two emails: the approval request, and an invitation
to join your team. Once they accept the invitation and log in, the draft is in their **Assigned Drafts**.

> **Important:** The invitation adds the person to your team as a member with the **Admin** role. After
> they join, open [Team](https://dash.robopost.app/team) and reduce their rights to what they need, for example **Approve Posts**.
> See [Team members and roles](https://dash.robopost.app/docs/account/team-members-and-roles.md).

### Follow or change an approval

Open the draft and click the **Approval** tab. **Approval Status** lists each approver with **Approved**,
**Needs Work** or **Waiting**, and **External Approvers** lists invited emails. From there:

- **Change Assignee** adds or removes approvers.
- **Cancel Approval** turns it back into a plain draft.

## Discuss a post with your team

Every saved post (draft, scheduled or in a collection) has a **Discussion** tab. Type in
**Write a comment...** and click **Post**. Use it for feedback during an approval.

## Next

- [Collections](https://dash.robopost.app/docs/posts/collections.md)
- [Team members and roles](https://dash.robopost.app/docs/account/team-members-and-roles.md)